How to Import a Transceiver – Buying or Gifting

This guide is Archived. A Newer version of this guide can be found at: Importing your Radio to Sri Lanka

Importing a transceiver, whether through a purchase or as a gift, can be a straightforward process if you follow these clear steps:

Step 1: Prepare Your Documents

Gather the necessary documents:

  • Clear copy of the specifications page of the transceiver.
  • Proforma Invoice (if buying) or an authentic letter of gift (if receiving).
  • Copy of your Amateur Radio License including the following
    • A page showing your current license validity.
    •  Page displaying your present equipment.
  • National Identity Card (NIC).

Step 2: Make Copies

Create three sets of copies for each document mentioned above. Keep them separate for clarity.

Step 3: Submit Your Application

Option 1: Hand-Delivery

– Visit the Telecommunications Regulatory Commission of Sri Lanka (TRCSL) and submit the three sets of documents.

– You will receive a registration number.

Option 2: Email for Faster Results

– Send soft copies of the documents to <[email protected]>.

– Simultaneously, either hand-deliver hard copies or send them via registered post to TRCSL.

TRCSL Address:

Telecommunications Regulatory Commission of Sri Lanka,
No. 276, Elvitigala Mawatha,
Colombo 08,
Sri Lanka.

Step 4: Approval Process

– TRCSL forwards your application to the Ministry of Defense (MOD) for approval.

– Once approved, TRCSL will issue three letters: one to you, one to the Controller of Imports and Exports, and one to the Director General of Sri Lanka Customs.

Step 5: Import Control Office

– Head to the Import Control office at Fort Hemas Building, opposite Cargills.

– Request a form from the clerk handling communications equipment.

– In your application, mention the HS CODE: 8517.62.10 (Transmission apparatus with or without reception apparatus).

– Fill in the application, and attach a copy of the TRCSL letter along with the original and a proforma invoice (if applicable).

– If it’s a gift, and there’s no proforma invoice, you can create one.

– Attach a copy of your NIC.

Additional Notes:

– If someone is representing you, attach their NIC copy and a letter authorizing them.

– Avoid peak days at the Import Control office.

– Pay the import clearance fee.

– Ensure you get your approval before 3 PM, as the payment counter closes at that time.

– You must obtain the permit before the goods arrive to avoid penalties.

Online Application Option:

You can save time by applying for an import control license online at [].

Getting the Unit Brought Down

Choose your preferred method to have the transceiver delivered. EMS Speed Post is reliable and has no extra warehouse charges. You can also hand-carry it or ask a friend to bring it for you. If a friend is assisting, obtain a letter from TRCSL authorizing them.

Important Note: 

We strongly discourage smuggling. Follow the legal procedures for a smooth and hassle-free experience.

By adhering to these steps, you can ensure a seamless process for importing your transceiver.

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